Records Specialist 1 job vacancy in Commonwealth of PA (Erie County, PA)

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Company name : Commonwealth of PA
Location : Erie County, PA
Position : Records Specialist 1

Description :

The Department of Corrections, State Correctional Institution at Albion is seeking a highly motivated Records Specialist 1 to join our team!


As a Records Specialist, you will be assigned to the Records Office and maintain accurate, up-to-date DC-15 master files by: analyzing court documents to create and/or revise sentence structures and sentence calculations; reviewing time periods identified as commitment credit to determine if the credit is legal and should be applied; revising sentence calculations when changes are made by the court or PA Probation and Parole Board; updating and reviewing inmate criminal histories; conducting one-on-one interviews with inmates for various reasons and communicating with various criminal justice agencies regarding inmates. The Records Specialist 1 scrutinizes inmate cases assigned to his/her caseload prior to release to ensure that the release is legal, timely and that the inmate has met all requirements for release. They also register and fingerprint sex offenders under Megan’s Law and fingerprint parole violators. The ideal Records Specialist 1 will possess: advanced typing skills, above average attention to detail, good communication skills, and the ability to multi-task under pressure and meet deadlines. If you have the required experience and wish to explore a rewarding career that offers the opportunity to share your skills while earning a great salary and benefits, the PA Department of Corrections at SCI Albion wants to hear from you! For additional information please review complete position description. Work Schedule and Additional Information:

Full-time employment.
Work hours are 8:00 am to 4:00 pm, Monday – Friday, with 30-minute lunch.
37.5 hours a week.
Salary: For employees that are new to Commonwealth, the starting salary will be $36,245.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.


QUALIFICATIONS Minimum Experience and Training Requirements:

Two years of clerical or correctional custodial experience, and graduation from high school or equivalent certification. College level courses may be substituted for the required experience on a year-for-year basis; or
Any equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.

Legal Requirements:

You must pass a background investigation.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Failure to comply with the above application requirements may eliminate you from consideration for this position.


Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans’ Preference tab or contact us at

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.


Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:

your score may be lower than deserved.
you may be disqualified.

You may only apply/test once for this posting.
Your results will be provided via email.

Learn more about our Total Rewards by watching this short video!

Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit and click on the benefits box.

Eligibility rules apply.

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