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Company name : City of Rehoboth Beach
Location : Rehoboth Beach, DE 19971
Position : Executive Assistant
City of Rehoboth Beach, DEFULL-TIME and PART-TIME POSITIONSADMINISTRATIVE ASSISTANT- BUILDING & LICENSING DEPARTMENT
GENERAL POSITION SUMMARY
Provides administrative support to the Building and Licensing Department, City Arborist, and to the City Clerk. Greets applicants seeking permits and licenses in person at the front desk and on a multi-line telephone system. Explains permit and licensing application processes and procedures. Receives building permit and licensing applications and related documentation. Schedules various types of inspections, and responds to public inquiries. Calculates permit application fees, license fees, re-inspection fees and other departmental fees/services.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Provides permitting information for citizens, permit expediters, builders, contractors, engineers, architects, other City departments and the general public.
Accepts, verifies, and records building permits and business licensing applications.
Accepts, verifies, and records fence, sign, and tree permits. Processes plumbing permits to completion.
Accepts, verifies, and processes rental permit applications.
Calculates permit application fees, license fees, re-inspection fees and other departmental fees/services.
Processes permits for customer pick-up.
Assists in responding to FOIA requests.
Assists the Permit Coordinator in the completion of the end of the month report by compiling, organizing, and copying all department permits, receipts and business license information. Forwards necessary documents to Sussex County.
Schedules permit and rental inspection appointments.
Responds to customer inquiries.
Maintains complex records.
Performs related work as required.
MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
A high school diploma (or GED equivalent) and additional training or up to one (1) year of job-related course work after high school
At least one (1) to three (3) years of related work experience
Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
City permitting processes
Basic applied mathematics
Computer software applications
Modern office procedures
Performing a variety of duties, often changing from one task to another of a different nature
File organization and maintenance
Problem solving and conflict resolution
Meet schedules and deadlines of the work
Follow oral and written instructions
Compute, maintain and prepare complex records
Pay attention to detail
Read and interpret documents
Compute and record numbers correctly
Review permit applications and plans
Interpret and communicate codes and ordinances
Job Types: Full-time, Part-time
Pay: $16.00 – $18.00 per hour
Paid time off
4 hour shift
8 hour shift
Personal assistant experience: 1 year (Preferred)
Work Location: One location
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