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Company name : Rutgers University
Location : New Brunswick, NJ 08901
Position : Administrative Assistant
Description :
Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
Staff & Executive – Administrative & Support
Department
IPO-Rutgers Police-New Bruns.
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant within the University Police Department. Under the supervision of the Investigations Division Commander, the Administrative Assistant provides technical, analytical and administrative support, investigative bureau function and related tasks. The position provides support to the Division’s Office of Emergency Management during management of large scale planned events and unusual occurrence incidents. Specific duties would include: preliminary search and review of security camera footage, gathering and confirming information for employment background investigations and recording logistical information at major University events that require a significant public safety presence.
Among the key duties of this position are the following:
Provides administrative and technical assistance to support investigative functions.
Manages the logistics’ timekeeping functions at major planned and unplanned events.
Responds to the activation of the Emergency Operations Center during times of emergencies and requests for crisis assistance and management. Provides intelligence developed through the training and experience required for the position in which analytical assessment and decisions can be made with an objective approach.
Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
Performs other related duties as assigned.
Position Status
Full Time
Hours Per Week
Daily Work Shift
FLSA
Nonexempt
Grade
2000
Position Salary
Annual Minimum Salary
25.810
Annual Mid Range Salary
26.310
Annual Maximum Salary
27.100
Standard Hours
37.50
Union Description
Teamsters, Local 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine. Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
Associate’s degree plus two(2) years of administrative/secretarial experience.
Certifications/Licenses
Must possess and maintain a valid driver’s license.
Required Knowledge, Skills, and Abilities
Knowledge of general investigative and emergency management principles and the requirements for conducting effective emergency field operations.
Ability to function effectively for long periods under stressful conditions despite multiple concurrent tasks and constant interruptions.
Ability to respond to emergency situations during and after regular business hours and on weekend and holidays.
Good communication skills and computer literacy.
Preferred Qualifications
Bachelor’s Degree in Emergency Management, Business, Government, or a related field in law enforcement, fire, emergency medical safety or security.
Equipment Utilized
Physical Demands and Work Environment
Physical Demands
Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds.
Work Environment
Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number
22ST2465
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Rutgers University – New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Infection Control and Safety
This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.
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